One page with every vendor and every number, for whoever is running your day.
Here's the problem. It's 4:15, the cake hasn't shown up, and the only person who has the bakery's number is about to walk down the aisle. Not good.
Fill this in as you book each vendor. (The Company name is already pre-filled from Where the Money Goes, your budget tool). Print it and give it to your day-of point person.
*Note- Every number on here needs to be a cell phone where the contact can be reached off-hours, on the day of your wedding.
Step one: who's holding this page
Pick two people who'll have a phone on them all day and who can make a small decision without checking with you first.
Step two: the numbers
The common ones are already listed. Type over any of them, and use the × on the right to remove anybody you're not hiring.
Anybody who isn't on the list. The venue's own coordinator, a shuttle driver, the babysitter.
Who they areCompanyWho to ask forOff-hours number (day of the wedding)
Step three: the page you hand out
Print two copies. One for your point person, one for your backup.